Executive Assistant to the CFO and Grant Analyst
The Aquinas College's Chief Financial Officer and Advancement Offices seeks an individual that will provide administrative support to the CFO, manage all aspects of the CFO’s office and research and analyze grants and donor advised fund (DAF) opportunities for the Office of Advancement. To be successful in this position, the EA must exercise good judgment in a variety of situations and be detailed oriented. The EA must possess strong written and verbal communication skills, high level of organizational capacity, and the ability to maintain balance among multiple priorities. The EA must be able to work independently on projects from conception to completion and be able to handle a variety of activities and confidential matters with discretion.
- Ability to provide high level, priority management and calendar management support to the CFO.
- Understanding of working with leadership team, faulty, staff and key stakeholders such as the Board of Trustees and Committees.
- Demonstrated experience in prospect (Advancement & DAF) research, development, library research or information-related field preferably in a higher education environment. Knowledge of the range of resources available to prospect researchers and the ability to apply those resources in an organized and purposeful manner.
- Demonstrated analytical skills to initiate and perform analyses and organize information to identify philanthropic patterns, tendencies, and relationships among individuals, corporations and foundations. Ability to analyze and interpret financial disclosure documents for the purposes of wealth assessment (SEC filings, real property files, financial and legal disclosures, etc.).
- Review executive management mail/incoming correspondence, sorting, and filing as required.
- Meeting and event coordination: Coordinating event and meetings including room reservations, refreshments, guest parking permits, calendar invites, attendee tracking, reminder emails, attendee greeting, and ensuring room and technology set-up.
- Meeting and event management: Prepare agendas and materials as necessary, take notes and prepare minutes as directed.
- Independently, or with limited direction, compose correspondence as needed.
- Independently, or with limited direction, compose reports as requested.
- Monitor and maintain the accuracy and accessibility of confidential documents.
- Ensure that the office space is clean, well-organized, and appropriately stocked.
- Ensure that daily tasks such as mail pickup/drop-off, shredding, and filing are completed.
- Provide support as needed to Office of the President to assist in busy periods and/or to cover vacation and out of office.
- Other duties as assigned.
Knowledge, Skills, and Education Requirements:
- Bachelor’s degree.
- Minimum of 5 years of experience providing executive-level administrative support, preferably in an educational environment.
- Minimum of 3 years of experience administering grants in the nonprofit or educational industry.
- Advanced technical knowledge of the MS Office Suite, particularly Excel, Word and PowerPoint.
- Knowledge of Google applications including Gmail preferred.
- Strong attention to detail, accuracy and efficient organizer.
- Excellent ability to communicate both verbally and in writing.
- Proven self-starter, able to initiate and complete individual projects with limited direction.
- Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a student-centered environment.
Work Environment & Physical Demands:
- Work is performed in an office environment.
- Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling, manual dexterity.
- Occasional lifting of objects up to 10 pounds.
- Some travel to meetings during regular work hours.
- Provide resources for safe operation of units. Create and support workplace safety.
Equal Employment Opportunity Statement:
Aquinas College is an equal opportunity employer and an inclusive educational community rooted in the Catholic Dominican tradition. Aquinas College provides a liberal arts education with a global perspective, emphasizes career preparation focused on leadership and service to others, and fosters a commitment to lifelong learning dedicated to the pursuit of truth and the common good. Aquinas College values: Faith, Learning, Service and Community.